10 Things to Include on Your Wedding Information Sheet
Words by Utterly Printable
The wedding information sheet has a dual purpose. Firstly, it gives your guests all of the important details which can’t fit onto your matching wedding invitation, which will help them to plan for your big day. Secondly, it allows you to answer the most common queries your guests will have in one big go, hopefully ensuring that you won’t spend precious time repeating the same information to a hundred different people.
Below, we’ve listed the information that your guests will find most useful when it comes to your wedding. Although of course, depending on the location and type of your wedding, this list should be customised to your big day. Here we go!
The Wedding ceremony
One of the most important pieces of information to include on your wedding insert is the exact address of the wedding ceremony including the postcode. Also, any venue specific information such as whether parking is available.
The Wedding reception
If your wedding reception is going to be held in a different location to the ceremony, then you need to include the reception venue’s full address, including post codes. It’s also useful to include a number for the venue in case any of your guests get lost and need some help.
Transport, parking and taxi numbers
Including details of transport options and parking will reduce both yours and your guests stress levels on the day. Important details to let them know are the nearest train station, local taxi numbers for those who will be drinking and any parking details such as whether cars can be left at the venue overnight and retrieved the next day. If you’re providing transport between your ceremony and reception, then it’s important to let guests know so they can plan accordingly. For those of you having a destination wedding, it’s also important to include details of the nearest airport, flight routes and how guests can get to your venue/accommodation from the airport.
If your venue is particularly difficult to find, then written directions or a small map guiding people from the nearest main road can be a useful addition and potentially reduce the number of phone calls your best man and bridesmaids receive on the day from lost guests.
Nearby accommodation and pricing
Virtually every wedding will have some out of town guests who will need nearby accommodation, so it is always useful to include the details of local hotels, guest houses, and holiday rentals. Make sure you include a range of different prices and a brief description of each option as well as the website and whether you’ve reserved any rooms.
A brief note on the expected dress code will ensure your guests are appropriately attired whether you’re hosting a black tie and ball gown affair or a more causal summer cocktail party.
Whether you’re inviting children or not it is best to be upfront with your guests well ahead of time so that parents can make appropriate arrangements, especially if they will be staying overnight.
It’s important for your caterers to know the exact details when it comes to guests’ allergies, intolerances, and dietary preferences so that these can be catered for on the day. It is also useful to include details about the bar. Will it be an open or cash bar, and will bank cards be accepted? Important information!
Let your guests know how to RSVP and include a printed RSVP card and envelope if you’re expecting them by post.
This is the part of the wedding invitation that couples find the most difficult even though they shouldn’t. Buying a gift for the couple getting married is an age-old tradition and one which many guests are happy to adhere to. Having said that the debate is still ongoing about whether it’s appropriate or not to ask for cash gifts. Whilst most millennials are more than happy to contribute money, it can sometimes upset the older generations. Like you and your future spouse have probably already discovered, the best option is usually a compromise. Providing details of your honeymoon fund alongside a small registry of gifts for those who would prefer to purchase an object will ensure everyone is happy. Oh, and don’t forget to include a short sweet poem to soften the request!
Here is a selection of our favourite request poems to inspire you:
As we’ve lived together for a year or two,
We really don’t need anything new
But if you were thinking of getting us a small wedding gift,
Some money for our honeymoon wouldn’t go a miss.
When thinking of a gift for us
We ask if you’d please consider
Contributing to our honeymoon
to make it all the sweeter.
Our house is full of all the things
a couple could require,
and so a holiday away
is what we most desire.
Then while we’re relaxing on the beach
or by the pool so blue
we’ll sit back and know
that it is truly thanks to you
We would prefer your wedding presence,
rather than your wedding presents.
But if you really do insist,
then please visit … for our gift list:
We are sending out this invitation,
And hope you will join our celebration.
If to send a gift is your intention,
In modesty we would like to mention,
We have already got a kettle and a toaster,
Crockery, dinner mats and coasters,
So rather than something we’ve already got,
We’d appreciate money for our saving pot.
But, most importantly, we request,
That you join us as our wedding guest.
Whilst a wedding information insert might seem a bit dated as a piece of printed wedding stationery, they are really, really useful. However, if you are looking for a modern approach to the traditional insert card, then take a look at our range of WhatsApp wedding invitations. They all come with a free digital information sheet and online RSVP service. Perfect for dishing out important details and keeping track of all the replies!